Inventory Coordinator

Job Locations US-IL-Chicago
Posted Date 7 months ago(10/23/2019 2:19 PM)
Requisition ID
Manufacturing and Distribution - Coordinators
Position Type


Tracks and monitors the flow of all products and pallets from the 5th Floor, ROP Dock, or any outside vendors to their destination (i.e. trailers, storage, etc.) via WMS. Responsible for accurate truck loading and for ensuring scanning compliance.

Provides technology support for all operations within the Transportation Department, supports all technology issues with Contractors, and assists with executing the automation of processes in Transportation.

Oversees preprint inventory management for Freedom Center Receiving department. Monitors the timeliness and accuracy of preprint deliveries to meet production deadlines, oversees product quality checks, resolves unknown or blind receipt of stock to minimize production downtime and works with internal and external parties to facilitate resolution of product deficiencies or surplus.


  • Runs the WMS Station
  • Monitors WMS and Ominzone for production flow and product location
  • Monitor sequence of truck scheduling and assign dock doors based on 2nd Floor and 5th Floor production flow
  • Navigate and search inventory balances
  • Monitor over-allocated packages and de-allocate the quantity when needed
  • Run report for scanning compliance
  • Schedule trucks and trailers in conjunction with parts and press runs
  • Drop sequence of product going on trailer to multiple DC’s
  • Check in trailers into dock doors as per production need
  • Re-allocate and de-allocate quantity from system in production for load complete for all docks
  • Ability to Create flags
  • Release partial loads when production is running behind
  • Ensures all products are loaded accurately on trucks (i.e. quantity and packages #’s)
  • Ensure quality and integrity of the all products loaded on trucks
  • Ensure parts are staged at their respective staging areas for oncoming shifts
  • Communicates with the Team Leader any outstanding issues
  • Provides direction to Material Handlers
  • Communicates will all other departments to ensure product flow
  • Able to navigate and search inventory balances
  • Utilize Omnizone to locate product and identify quantity of product
  • Close out trucks when all product is loaded and double check the staging areas for any non-WMS product (i.e. toppers, bags, Trib-local, etc.)
  • Runs reports from WMS
  • Has basic computer knowledge and able to operate Microsoft Office programs
  • Interacts professionally with Drivers and employees throughout the company
  • Provides Transportation/Distribution Handheld hardware and software support
  • Troubleshoots and creates a ticket for Contractor issues that are called in.
  • Set-up HH/Syncronex for new information to be downloaded into the HH.
  • Tests any equipment from Contractors to determine the problem with the device.
  • Sends out any “Damaged/Malfunctioning” equipment to be repaired.
  • Receives and tests any equipment that comes in from being repaired.
  • Place orders for new equipment as requested and approved by managers.
  • Logs all equipment changes into the Asset Tracker Database.
  • Train Drivers and Division Reps in the use of the Syncronex HH and Web Application.
  • Aides in handling commercial client paperwork and delivery preparation fulfillment
  • Creates and updates various distribution department reports
  • Assist Production Planning with creating press and inserting manifests
  • Prepares daily and/or weekly projection reports for preprints on a timely basis (report provides detail for each publication and issue including projected and received quantity by insert, version descriptions, preprint specifications, shortages, etc.).
  • Reviews inventory quantities and compares to production requirements. Investigates, reports on and facilitates resolution of variances through interaction with Preprint Logistics, Production Planning, Advertising, printers and FC production departments.
  • Responsible for insuring that all inventory is effectively and accurately monitored for each issue date to eliminate / minimize product shortages.
  • Proactively identifies product quality issues related to inserts arriving at FC campus and coordinates the communication of issues to team leaders/operations managers, which could potentially impact the integrity of the products being produced.
  • Communicates with related departments regarding product deliveries including scheduling of drivers, product quality issues, etc. Coordinates resolution of receiving issues related to Freedom Center.  


  • Experience in a leadership role
  • Ability to work flexible hours including weekends and/or holidays
  • Ability to lift 30-50 pounds
  • Requires working in an office/warehouse environment and outdoors at various temperatures
  • Must have a valid driver’s license
  • Patience, understanding, and good people skills
  • Outcome oriented and excellence seeking
  • Must have strong analytical, communication, and organizational skills


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